How to Create One [+ Examples]

News flash — your email address from high school won’t cut it in the real world. Even if “baseballbro25@aim.com” is a reminder for your athletic years, it’s not a professional email address and can result in your email being ignored.

That said, there’s probably at least one person who has the same name as you, so the email address with just your first and last name is most likely taken by now.

Fortunately, there are plenty of ways you can choose a business email address that any recruiter or hiring manager would consider professional.

How to Create a Business Email Address

Unprofessional Email Address Examples

Professional Email Address Ideas and Examples

Email Name Generators

However, another way to set up email is to go through G-Suite instead of your hosting platform (this is what we do at HubSpot). Google will walk you through this process, so it’s usually as simple as 1, 2, or 3.

2. Connect your email to an email client.

Next, if you choose to host your email through your hosting platform, you must connect your email address to an email client.

To do this, you’ll log in to your hosting platform, go to the “Email” section, and find a button that says “Set up Mail Client” or something to that effect.

This will walk you through setting up your email with Outlook, Gmail, or any mail app.

3. Connect your email to your marketing automation software.

Finally, you’ll want to ensure your marketing automation platform has access to your email.

To do this with HubSpot, you can follow these instructions.

Usually, this process will include going to your settings and looking for a “Domains” or “Email Sending” button.

Once you’ve found this in your automation software, it should walk you through the process of connecting your email.

Before exploring different ideas to inspire your professional email address, let’s first dive into what you should avoid when crafting your email address.

Instead, include your job position in your email signature and have your email combine your name and initials. It’s also shorter and easier to read.

Numbers

There are 4.37 billion email users worldwide as of 2023, so the chance of finding a unique email address is pretty slim.

So, you’re probably tempted to include numbers in your email address, but adding numbers can actually do more harm than good.

When creating email addresses, avoid the following:

• janedoe95@domain.com
• jdoe813@domain.com
• janedoe1408@domain.com

Usernames like the above are often considered unreliable and untrustworthy. They can set off spam filters and send your emails to the recipient’s junk folder.

You can opt to use periods or underscores, but do so sparingly because too many punctuations or symbols can trigger spam filters.

The following formats are acceptable for a professional email:

• jane.doe@domain.com
• jane.a.doe@domain.com
• jane_doe@domain.com

Use only one or two punctuation marks or underscores in your email address if you choose to use them.

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2. 4MeNearMe

4MeNearMe’s free email address generator works similarly to Romarto’s, except you can also add your email host.

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3. GetMara.com

GetMara.com allows users to add their company’s domain to craft the right business email address.

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Key takeaways when creating your professional email address are:

• Stick to a variation of your real name, and avoid nicknames.
• Don’t use numbers because they can result in your email going to the junk folder.
• If you must use punctuation and symbols, do so sparingly and only use periods and underscores
• Keep your professional and personal life separate.

Choosing a professional email address can be challenging since you can’t spice it up like you can with your personal one.

Fortunately, there are still plenty of ways to choose a solid professional email address, and hopefully, we helped you find one.

Editor’s note: This post was originally published in October 2018 and has been updated for comprehensiveness.